In today's world, a printer is a necessary tool for any small business. Whether it's for printing invoices, contracts, or marketing materials, having a reliable printer is essential for a smooth workflow. However, with so many printers on the market, it can be difficult to choose the right one for your business needs. In this review article, we have compiled a list of the best printers for small business, based on their features, performance, and customer reviews.
Top Picks
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Best overall: HP OfficeJet Pro 9025e
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Best budget: Brother MFC-J895DW
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Best for high volume: Epson EcoTank ET-4760
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Best for laser printing: HP Color LaserJet Pro MFP M281fdw
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Best for mobile printing: Canon PIXMA TR150
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Best for wide format printing: HP OfficeJet Pro 7740
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Best for small spaces: Brother HL-L2350DW
How to Choose the Best Printers for Small Business?
When it comes to finding the best printer for your small business, there are several factors to consider to ensure you make the right choice. Here are some key criteria to keep in mind when choosing the best printers for small business:
Printing Speed:
Printing speed is a crucial factor when it comes to selecting a printer for your small business. The faster your printer can print, the more productive your business can be. If you're looking for a printer that can print a high volume of pages in a short period, look for a printer with a high print speed. For instance, the HP OfficeJet Pro 7740 has a printing speed of 22 pages per minute (ppm) for black and white prints and 18 ppm for color prints.
Connectivity:
Today, businesses need printers that can connect to multiple devices, including computers, smartphones, and tablets. Look for printers that offer Wi-Fi, Ethernet, and USB connectivity to allow for seamless printing from different devices. The Brother MFC-L8900CDW is an excellent option for small businesses looking for a printer with versatile connectivity options.
Paper Handling:
Small businesses require printers that can handle different types of paper and print sizes. Consider the paper capacity of the printer and the types of paper it can handle. The Canon imageCLASS MF644Cdw has a paper capacity of up to 300 sheets and can print on different paper sizes, including A4, A5, and legal.
Cost of Consumables:
Printers require ink or toner cartridges that need to be replaced regularly, which can be an expensive affair for small businesses. When selecting a printer, consider the cost of consumables and the yield of the cartridges. The Epson EcoTank ET-2760 comes with four ink tanks that can print up to 7,500 pages in color and 7,500 pages in black and white before needing a refill.
Security Features:
Small businesses need to keep their data secure, and printers can be a weak link in this regard. Choose printers that come with security features such as password protection, secure printing, and user authentication. The HP LaserJet Pro M404dn comes with several security features, including automatic two-sided printing and password protection.
FAQs
1. What types of printers are best for small businesses?
There are several types of printers suitable for small businesses, including inkjet, laser, and multifunction printers. Inkjet printers are ideal for printing high-quality images, while laser printers are best for producing large quantities of black and white text documents. Multifunction printers combine printing, scanning, copying, and faxing capabilities into one device, making them a versatile option for small businesses.
2. How important is the speed of a printer for small businesses?
The speed of a printer is important for small businesses that require high volume printing on a regular basis. For example, a business that prints a lot of documents may benefit from a printer that can produce a high number of pages per minute. However, businesses that do not require large volumes of printing may not need a printer with a high speed.
3. What connectivity options should small businesses look for in a printer?
Small businesses should look for printers that offer a range of connectivity options, such as USB, Ethernet, Wi-Fi, and mobile printing. USB connectivity is useful for connecting a printer to a single computer, while Ethernet and Wi-Fi connectivity allow multiple computers to connect to the printer. Mobile printing options, such as AirPrint and Google Cloud Print, allow users to print from their smartphones and tablets.
4. How important is the cost of consumables for small businesses?
The cost of consumables, such as ink cartridges and toner, is an important consideration for small businesses. Some printers require expensive cartridges or toner replacements, which can add up over time. Small businesses should look for printers with low-cost consumables or consider purchasing printers that offer a subscription service for ink or toner.
5. Should small businesses consider leasing printers?
Leasing printers can be a cost-effective option for small businesses that do not have the funds to purchase a printer outright. Leasing allows businesses to spread the cost of the printer over a period of time, and often includes maintenance and support services. However, it is important to consider the terms of the lease agreement and compare the total cost of leasing versus purchasing a printer.
Conclusion
Choosing the best printer for your small business can be overwhelming, but by considering your specific needs and requirements, you can make an informed decision. The top printers listed above offer a range of features and benefits, from affordability to high-quality output and versatile connectivity options. Ultimately, the right printer will help your business run smoothly and efficiently, so it's worth investing the time to find the perfect fit.
